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Erasmus+

Study

Erasmus+ is a new educational programme of the European Union for the period of 2014–2020, which aims to support cooperation and mobility in all spheres of education, professional formation and in the sphere of sports and youth. It is the successor programme to the Lifelong Learning Programme, the Youth in Action programme, and others.

Erasmus+ official website

A higher education institution must be a holder of the so-called Erasmus Charter for Higher Education (ECHE) in order to be able to join the Erasmus+ programme. TBU has been awarded the ECHE for the entire period of implementation of the new programme. TBU Erasmus+ ID code is CZ ZLIN01.

Responses to frequently asked questions concerning the programme are available here.

The updated ECTS Users’ Guide which was adopted at the Bologna Ministerial Conference in Yerevan in May 2015 is available here.

If you want to learn to learn more information about study periods and institutions abroad, you can also refer to our new xchange web portal.

Useful advice and tips for your study period abroad are available on the following online portal mladiinfo (in Czech only).

THE FOLLOWING COUNTRIES PARTICIPATE IN THE PROGRAMME:

– EU member countries: Belgium, Bulgaria, Denmark, Estonia, Finland, France, Croatia, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxemburg, Hungary, Malta, Germany, the Netherlands, Poland, Portugal, Austria, Rumania, Greece, Slovakia, Slovenia, Spain, Sweden, Great Britain

– EEA countries – Island, Liechtenstein, Norway

– Turkey and Macedonia

Please consult your mobility in Switzerland with the International Officer in charge or with the Vice-Dean for International Relations at your Faculty.

REGULATIONS FOR STUDENTS PARTICIPATING REPEATEDLY IN STUDY PERIODS/TRAINEESHIPS WITHIN THE ERASMUS+ PROGRAMME

  • A student may take part in a study period/traineeship at any time during his/her studies (i.e. in Bachelor’s, follow-up Master’s and doctoral programmes). The maximum period of time which s/he can spend on the Erasmus+ mobility is 12 months per the relevant cycle of his/her studies.
  • Previous study periods/traineeships within the given cycle of studies are added up, i.e. if the student has taken part in a study period/traineeship within the Lifelong Learning Programme, Erasmus (2007-2013), s/he can take part in the mobility again, but the number of months s/he has spent abroad on a mobility will be deducted from the maximum number of months s/he is allowed to spend abroad within Erasmus+.
  • The programme is not intended for students who came to study in the CR within the Erasmus Mundus programme.

The above-mentioned regulations also apply to study periods and traineeships funded by the Socrates II programme and the Leonardo da Vinci II programme held between 2000 and 2006.

The minimum length of a study period abroad is 3 months.

The minimum length of a traineeship abroad is 2 months.

Example: A student has spent 5 months on a study period abroad in the academic year 2013/14 during one cycle of his/her studies. Within the new Erasmus+ s/he can spend another 7 months abroad during the same cycle of studies, e.g. 5 months on a study period and 2 months on a traineeship.

FINANCIAL ASPECTS

Grants are paid to students in compliance with the Financial Agreement, and that depending on the amount of the lump sum per month of stay abroad (month = 30 days) and the length of the stay abroad. The grant amounts are set nationally; the grant is a contribution towards increased living costs during the stay abroad. Students are not allowed to go on a study period/traineeship to a country in which they have permanent residence, i.e., for example, a student who has permanent residence in Slovakia, cannot take part in Erasmus+ mobility in Slovakia.

Grants Intended for Student Mobility for the Academic Year 2014/2020 – available in Czech only

EU Tool for Grant Amount Calculation

It is necessary to enter the bank account number into the Portal in order to receive the grant. Grants are provided in CZK and transferred to an account held at any Czech bank in accordance with the current exchange rate of the Czech National Bank. A grant provided in EUR can be transferred to an account held at the Komerční banka only. If you enter the number of your account in EUR into the Portal, please enter the number into the box entitled “Bank account in EUR”.

REQUIREMENTS REGARDING OUTGOING STUDENTS

  • The outgoing student who is going to spend a study period abroad must be enrolled in an accredited Bachelor’s, follow-up Master’s or doctoral programme at TBU in any mode of studies (full-time, part-time) and s/he must have duly completed the 1st year of his/her Bachelor’s studies.
  • The student may be a citizen of any country, however, s/he has to study in the Czech Republic in an accredited degree programme.

INSTRUCTIONS FOR MOBILITY TAKEN WITHIN THE ERASMUS+ PROGRAMME (study periods)

1. Selection Procedures

  • Students can submit an application in the 1st year of Bachelor’s programme (if they intend to participate in mobility in the 2nd year of studies) or in the 3rd year of the Bachelor’s programme (if they intend to participate in mobility in the 1st year of the Master’s programme)
  • Selection procedures (SP) for study periods abroad are held annually at all TBU Faculties in January/February (regular SP), or September/October (additional SP) of the relevant year (see websites of the Faculties).
  • The SP take place by virtue of valid bilateral agreements concluded between the relevant TBU Faculty and the institution abroad.
  • Student Application Form (contact details regarding the faculty coordinators are specified in the footer of the document)

Students who succeed in the selection procedure shall follow the instructions specified in the information leaflet and the Rector’s Directive No. 16/2017 – International Mobility of TBU Students and Mobility of Incoming International Students at TBU

2. Documents

Scanned copies of all the documents will be accepted.

Before your study period abroad

All the documents can be downloaded in the pdf format from the section “ECTS” in the TBU Portal.

  • SAF – Student Application Form – is used instead of the Acceptance Letter – a document by which the institution abroad confirms that the TBU student has been admitted to study there
  • LA – Learning Agreement – an agreement concluded between the student, the sending institution and the receiving institution abroad
  • travel insurance for the duration of the study period abroad
  • confirmation of study issued by TBU for the duration of the study period abroad
  • ToRBM – Transcript of Records Before the Mobility – list of grades obtained at TBU. In some cases, a ToRBM is required by the institution abroad prior to studying abroad.
  • Erasmus+ Student Charter – the document highlights your rights and responsibilities and informs you about what you are entitled to and what is expected of you by the sending and receiving institution during all the stages of your study period/traineeship abroad.
  • Grant Agreement – concluded between the student and the International Officer in charge 3-4 weeks prior to the commencement of the study period. It specifies and confirms the amount of the grant to be awarded.

In order to conclude a Grant Agreement (3-4 weeks prior to the commencement of the mobility) please come to U13/327 during the office hours and bring the following printed documents with you:

  • Learning Agreement generated from the TBU Portal (signed and stamped by the institution abroad)
  • Student Application Form generated from the TBU Portal or an Acceptance Letter (signed and stamped by the institution abroad)
  • A document or a copy of the document certifying the travel insurance concluded for the duration of the entire study period abroad.
  • A confirmation of study at TBU for the duration of the study period abroad.

Online Linguistic Support (OLS)

Within the E+ programme, students are obliged to complete the OLS language test prior to the commencement of their study period abroad and again after their return, thus monitoring the enhancement or deterioration of their language skills during the mobility. The Language Assessment is OBLIGATORY. The Language Course is OPTIONAL.

During your study period abroad

  • Confirmation of Arrival – Departure – confirmation of duration of the study period at the institution abroad. The start date and the end date of the study period must correspond to the dates specified in the Financial Agreement. The student shall scan the document and send it to the TBU International Officer in charge within 7 days of the start date of the study period abroad.
  • It is possible that after your arrival at the institution abroad you find out that some of the course units that you have enrolled on are not available (therefore, you have to select different course units). You are allowed to make changes to the course units within 1 month of the start date of the study period. You shall cancel the course units that are not available in the TBU Portal and add course units that you will actually study. The changes shall be duplicated to the document CH-LA – Changes to the Original Learning Agreement in the Portal.

At the end of your study period abroad

  • ToR – Transcript of Records – list of grades obtained at the institution abroad after completion of the study period. The document shall be issued by the institution abroad.
  • Confirmation of Arrival – Departure – confirmation of duration of the study period at the institution abroad.  The start date and the end date of the study period must correspond to the dates specified in the Financial Agreement. The student shall scan the document and send it to the TBU International Officer in charge within 7 days of the end date of the study period abroad.
  • SIToR – Sending Institution’s Transcript of Records / Proof of Recognition – the document is generated in the Portal after you enter the examination results into the Portal in accordance with your Transcript of Records issued by the institution abroad.
  • Complete the OLS language test after the mobility – log in to your own OLS account.
  • Complete the Final Report – you will receive the web link from the EU Survey by email + complete the review at www.xchange.utb.cz.

For instructions on how to complete relevant documents please refer to the leaflet and to the Rector’s Directive No. 16/2017.

Should you have any enquiries please do not hesitate to contact the International Office – outgoing@utb.cz

 

Information for Students from Disadvantaged Socioeconomic Backgrounds

A student who is eligible for a need-based scholarship under conditions specified in § 91 Paragraph 3 of the Higher Education Act may apply for an increased grant. A student, who does not receive child allowance from the Czech state, may apply for additional support, provided that s/he evidences that s/he receives allowance in his/her home country.

More information regarding the application procedure in Czech is available here.

Information for Students with a Severe Disability or Exceptional Special Needs

If you have a severe disability requiring increased costs and would like to take part in a study period abroad within the Erasmus+ programme, you may be eligible for additional funding from the Erasmus+ programme intended for disabled students. More information in Czech is available here.

Application deadline:
15 July 2018 – for the mobility to take place in the winter semester or for the entire academic year
1 December 2018 – for the mobility to take place in the summer semester

Instructions on how to submit the application form:

  • Students shall complete the application form based on the template provided by the National Agency – available in Czech only
  • The institutional coordinator shall check the data completed by the student. When calculating the cost of transport, catering and accommodation, it is necessary to pay careful attention to the difference between the common expenses and the increased costs due to the relevant disability. Only the difference between the two amounts (not the entire cost incurred in relation to the special services) represents the justified claim of the student applying for a special Erasmus+ grant. The budget calculated according to the above-mentioned instructions is the budget to be applied for.
  • The sending institution (higher education institution / tertiary technical school / conservatoire) shall submit the Application Form to the National Agency. The Application Form shall be signed by the institutional coordinator. The original copy of the Application Form must be sent by post to the address of the Centre for International Cooperation in Education by the relevant date (the date on the postmark is considered as the decisive date).
  • The application form must be typed on computer; hand-written application forms will not be accepted.
  • In addition to the application form, the student shall submit the following documents:
    • Medical examination report
    • Copy of the Disabled Persons’ Registration Card (provided that the student is a holder of such a card)
    • Erasmus+: Erasmus programme documents for the relevant type of mobility – signed Learning Agreement for Studies/Traineeship
    • The letter of acceptance in which the receiving institution confirms the acceptance of the student for the study period/traineeship and declares that it has been informed about the student’s state of health.

These documents shall be kept at the University. The National Agency can ask the University to present the documents and can thus verify the data mentioned in the Application Form.

Should you have any enquiries please do not hesitate to contact the International Office – outgoing@utb.cz.

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